Electricity/Water Bill Management

Track, Verify & Control Electricity & Water Bills Easily

Aspire Utility Bill Management System helps your organization monitor monthly utility consumption, automate payments, and reduce waste across offices and facilities.

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Why Use Aspire Utility Bill Module?

This module is essential for NGOs, schools, offices, and institutions managing multiple premises or projects with monthly utility expenses. Gain visibility, avoid late fees, and ensure accountability.

  • ✔ Record and compare monthly bills for electricity, gas, water, etc.
  • ✔ Auto-generate reports for projects or locations
  • ✔ Integrated with budgeting and finance modules

Core Features of Utility Bill Management


📥 Bill Entry & Validation

  • ✔ Input utility bill details for each month and meter
  • ✔ Attach scanned copy or photo of the bill
  • ✔ Check for duplicate or outlier entries

📊 Usage & Cost Monitoring

  • ✔ Track kWh or m³ usage by location and meter
  • ✔ Compare actual usage vs. previous periods
  • ✔ Generate graphs and alerts for spikes or anomalies

🧾 Payment Tracking

  • ✔ Mark bills as paid/unpaid with payment reference
  • ✔ Record mode of payment (cash, bank transfer, mobile)
  • ✔ Get reminders for due or overdue bills

📍 Multi-Location Support

  • ✔ Manage utilities across branches, buildings, or projects
  • ✔ Assign meters to departments or cost centers
  • ✔ Generate summary by region, donor, or property

📑 Reports & Analytics

  • ✔ Monthly utility cost trends
  • ✔ Unit consumption vs. cost analysis
  • ✔ Donor/project-wise utility breakdown

Screenshots

HRM Dashboard

Employee Attendance

My Attendance

Leave Application Form

Timesheet Report


What Our Clients Are Saying

“Earlier we had no visibility into monthly utility expenses across branches. Now we can view all reports in one place.”

— Jebun Nahar, Finance Officer, VisionAid NGO

“The bill entry, scanning, and approval flow saves us hours each month — and prevents late payments.”

— Md. Sajedul, Admin Coordinator, FutureSteps Foundation

“We track electricity and water bills across 15 offices. Aspire alerts us to spikes and keeps us within budget.”

— Morshed Alam, Admin Lead, BrightSteps Foundation

“Utility payments are now organized by location and project. We no longer miss deadlines or duplicate payments.”

— Jebun Nahar, Accounts Executive, VisionAid Trust

“Aspire’s utility module helps our finance team generate monthly reports instantly, donor-ready.”

— Khaled Reza, Operations Manager, PeopleServe NGO

Start Managing Your Utility Costs Smarter

Digitize bill tracking, cut unnecessary expenses, and simplify finance reporting with Aspire Utility Module.

Request Free Demo