Voucher Management

Simplify, Track & Control All Vouchers in One Platform

Aspire Voucher Management System helps you record, approve, and audit all financial vouchers — payments, receipts, journals, and adjustments — with transparency and speed.

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Why Use Aspire Voucher Module?

Designed for NGOs, businesses, and donor-funded projects — this module centralizes all financial voucher entries, eliminates manual errors, and supports accountability across departments.

  • ✔ Supports payment, receipt, journal, contra & adjustment vouchers
  • ✔ Linked with procurement, travel, payroll, and utility modules
  • ✔ Multi-level approvals, audit trail, and printable formats

Core Voucher Management Features


🧾 Voucher Types

  • ✔ Payment vouchers (cash, bank, cheque)
  • ✔ Receipt vouchers for income or donations
  • ✔ Journal, contra & adjustment entries

📄 Voucher Entry & Tracking

  • ✔ Auto-voucher number generation
  • ✔ Attach documents, memos, or payment proofs
  • ✔ Track voucher status: Draft, Pending, Approved, Posted

✅ Approval Workflow

  • ✔ Multi-step approval chain with roles (e.g., accountant, manager, director)
  • ✔ Email/SMS notification on each approval
  • ✔ View all activity history per voucher

📚 Integration & Validation

  • ✔ Pull data from requisitions, travel claims, payroll, or procurement POs
  • ✔ Prevent duplicate or invalid payments
  • ✔ Auto-flag unmatched ledger or account entries

📊 Reports & Audit Support

  • ✔ Day book and voucher register
  • ✔ Voucher summary by donor, account, or period
  • ✔ Audit trail, signed copies, and export to Excel/PDF

Screenshots

HRM Dashboard

Employee Attendance

My Attendance

Leave Application Form

Timesheet Report


Trusted by Finance Teams Across Sectors

“From payment to posting, everything is now traceable. It reduced our monthly voucher processing time by half.”

— Tahmina Sultana, Finance Officer, PeopleAid International

“No more missing vouchers or unsigned copies. Everything is digital, approved, and archived.”

— Kawsar Ahmed, Audit & Compliance, GlobalConnect NGO

“Every voucher is now properly approved, documented, and audit-ready — without a single printed form.”

— Sharif Uddin, Sr. Accounts Officer, EduStep Initiative

“From voucher creation to approval, Aspire helps us cut processing time by 70%.”

— Nilufa Yasmin, Finance Manager, Lifeline NGO

“We use Aspire to manage vouchers across 12 field offices — everything syncs automatically.”

— Tanvir Hasan, Field Finance Lead, SafeGrow Bangladesh

Modernize Your Voucher Process Today

Eliminate paperwork, improve approvals, and ensure financial integrity with Aspire Voucher Module.

Request Free Demo